Appendix 4 -Documents, Report and Forms

Appendix 4
DOCUMENTS, REPORTS AND FORMS

 This appendix offers an orderly presentation of all the documents and reports required throughout all stages of formation. For some of them, there are models of form letters that can also serve as a source of ideas for cases in which no specific form letter is offered.

1. Initial Vocation Ministry

— Study of the candidate by the team in charge[1].

— Characteristics of this study[2].

2. Minor Seminary

— Written petition for admission submitted by candidate.

— Report by the person who has accompanied him. Content of this report[3].

— Admission by the Local Superior[4].

3. Postulancy[5]

— Written petition for entry submitted by candidate to Major Superior[6].

— Report by the person who has accompanied him. Content of this report[7] (Form 1).

— Admission by Major Superior[8].

— Candidate’s written declaration, once he is admitted, on working contracts and impediments. Content of this declaration[9] (Form 2).

4. Novitiate

— Written petition for admission submitted by candidate to Major Superior a month in advance[10]. It should state that he has no impediment[11] and that it is his will to become a Claretian[12] (Form 3).

— Report by the one responsible for the postulant. Contents: adequate preparation[13], qualities and absence of impediments[14].

— Certificates of birth, baptism, confirmation and free status[15] and, if necessary, the testimony of his former superior[16].

— Periodic reports of the Novicemaster to the Major Superior[17]. These can be either oral or written.

5. Professions

5.1. Before First Profession

— Written petition submitted by the novice to the Major Superior three months before the completion of the novitiate. Contents[18] (Form 4).

— Report of the Novicemaster on the novice’s fitness to be a Claretian Missionary[19] (Form 5).

— Reports from the formation community[20] (Form 6).

— Admission by the Major Superior with his Council[21].

— Renunciation of goods and draft of valid will[22].

  5.2. Temporary Renewals

— Written petition to the Major Superior three months before the date of expiry[23] (Form 7).

— Reports from the Prefect and formation team on the fitness of the professed[24] (Form 6).

— Reports from the formation community[25] (Form 6).

— Admission by the Major Superior after hearing his Council[26].

5.3. Before Perpetual Profession

— Written petition to the Major Superior six months before the date set for perpetual profession[27] (Form 7).

— Time of special preparation, in the manner and place set by the Major Superior[28].

— One month before perpetual profession, the professed will write to Father General about his missionary dispositions, and the Major Superior will send Father General a complete file on the professed[29].

— Reports from the Prefect and from the formation team[30] (Form 8).

— Reports from the formation community[31] (Form 6).

— Admission by the Major Superior with his Council[32].

5.4. Records and Registry

— A record of each profession must be kept in a register[33].

— A notice of professions must be sent to the higher levels of government[34] and to the pastor of the place where the perpetually professed member was baptized[35].

  6. Ministries and Holy Orders

6.1. Ministries

— At the beginning of his theological studies and at a prudent time after his religious profession, the candidate submits a written petition for ministries to the Major Superior. Contents: statement that the candidate is asking for them freely and spontaneously and that he has a firm will to serve God and the Christian people faithfully[36](Form 9).

— Report by the Superior or Prefect in charge, regarding the fitness of the candidate. Contents: that the candidate has the age and special qualities indicated by the Bishops’ Conferences.

— Admission by the Major Superior and possibly the conferral of ministries by the same Major Superior[37].

6.2. Holy Orders

— For each Order, the candidate submits a petition and a signed declaration written in his own hand to his Major Superior, according to the tenor of canon 1036 (Forms 10 and 12).

— The certifications indicated in canon 1050: of the completion of studies; of the reception of the ministries of lector and acolyte, and of the corresponding interval before the Diaconate; of the reception of Diaconate, before the Priesthood; and of the special declaration indicated above[38].

— Certification that the candidate has made perpetual profession before receiving the Diaconate[39].

— The candidate must personally make a profession of faith before receiving the Diaconate[40] (Form 11).

— Inquiry (scrutiny) by Superiors and Prefects before each Order, regarding the fitness of the ordinands[41]. Contents[42]. (Form 13).

— Reports from the members of the community before each Order[43] (Form 13).

— Assurance that the candidate has duly made the prescribed retreat[44].

— Dimissorial letter for each Order[45], given by the Major Superior[46] (Form 14).

  6.3. Notification of Orders

— The ordaining bishop must give each of the ordained an authentic certificate of the ordination received[47].

— The Major Superior must send notification of the ordination to the pastor of the place where the ordained person was baptized[48].


[1] Cf. Dir 174.

[2] Cf. Dir 174.

[3] Cf. Dir 181.

[4] Cf. Dir 182.

[5] With a view to adequate foresight and preparedness, the data and certificates required for entry to the Novitiate may already be asked for at the beginning of or during the Postulancy.

[6] Cf. Dir 188.

[7] Cf. Dir 187.

[8] Cf. Dir 188.

[9] Cf CIC 597; CC 59; Dir 189.

[10] Cf. Dir 200.

[11] Cf. CIC 643 2.

[12] Cf. Dir 198.

[13] Cf. CIC 597 2.

[14] Cf. CIC 597 1, 642, 643; Dir 198.

[15] Cf. CIC 643 1.

[16] Cf. CIC 645 2; Dir 199.

[17] Cf. Dir 213.

[18] Cf. Dir 205, 217.

[19] Cf. CIC 652, 653 2.

[20] Cf. Dir 225.

[21] Cf. CC 70-71; Dir 226.

[22] Cf. CIC 668; Dir 207.

[23] Cf. Dir 221.

[24] Cf. CIC 657 1.

[25] Cf. Dir 225,

[26] Cf. Dir 226.

[27] Cf. Dir 222.

[28] Cf. Dir 222, 239.

[29] Cf. Dir 223.

[30] Cf. CIC 657 1.

[31] Cf. Dir 225.

[32] Cf. CC 70-71; Dir 226.

[33] Cf. Dir 230.

[34] Cf. Dir 231.

[35] Cf. CIC 535 2; Dir 231.

[36] Cf. Paul VI, Motu proprio Ministeria Quaedam, 8.

[37] Cf. Dir 241.

[38] Cf. CIC 1036.

[39] Cf. CIC 1037; Dir 240, f.

[40] Cf. CIC 833.6.

[41] Cf. Dir 241, b.

[42] Cf. CIC 1025, 1029, 1031, 1051; Dir 240.

[43] Cf. Dir 241, b.

[44] Cf. CIC 1039.

[45] Cf. CIC 1052.

[46] Cf. CIC 1019 1; Dir 241, c.

[47] Cf. CIC 1053 2.

[48] Cf. CIC 1054, 535 2; Dir 241, e.