Appendix 11 Documents, Reports and Forms

Appendix 11

 Documents, Reports and Forms

       This appendix presents the documents and reports that are needed for novitiate, as well as examples of forms. These can be used as models in cases where a specific form does not exist.

1. Novitiate

  • A written request for admission, which the novice must address to the major superior at least a month in advance.[1] It should state that his freedom from impediments[2] and his desire to be a Claretian Missionary[3] (Form 1).
  • A report from the director of postulants, stating: adequate preparation,[4] personal qualities and lack of impediments.[5]
  • Certificates of birth,[6] baptism, confirmation, free status and, if necessary, the report of his former superior.[7]
  • Personal data sheet on the novice (Form 2).
  • Periodic reports from the novice-master to the major superior.[8] These may be oral or written.

2. Prior to First Profession

  • A written request to the major superior 3 months prior to the end of the novitiate. Content[9] (Form 3).
  • A report from the novice-master on the suitability of the novice for being a Claretian Missionary.[10]
  • Reports from the formation community[11] (Form 4).
  • Admission by the major superior with his council.[12]
  • Ceding of the administration of good and disposing of their use and usufruct (Form 5).[13]


Form 1

PERSONAL REQUEST FOR ENTRANCE INTO NOVITIATE

(Cf. CIC 643; Dir 199, 201; GPF, p. 334)

To Very Rev. Fr. ………………………………………………………………………………………………………….

Major Superior of …………………………………………………………………………………………………………

I,…………………………………………………………………………………………………………………………………

a postulant in this Congregation and Province, addressing you with all due respect,

 

EXPLAIN that on the. . . day of the coming month of……………………………………………………..

I wish to begin the experience of novitiate in……………………………………………………………………

In conformity with Universal Law (cf. CIC 643), I declare my belief that I have no impediment. I likewise declare my desire to be a Claretian Missionary (cf. Dir 199).

 

I REQUEST, freely and spontaneously, from you and your council to be admitted to begin novitiate.

A favor that I confidently hope to obtain.

On…………………… at…… in……………….

(date)             (place)   (location)

(Signature)


Form 2

PERSONAL DATA SHEET ON THE NOVICE[14]

 

 

 

class=”WordSection2″>Full Name: __________________________________________

 

Birth:     Date: ________________________________

 

Place:___________________________________________________

Province(State):__________________________________________

Diocese: _______________________________________________

 

Educational History and Work Experience:

 

 

 

 

Short History of Vocation (events, people, etc.):

 

 

 

Supplemental Information (illnesses; data of interest; personal likes and dislokes, etc.):

 

Family: Names and Present Occupation of Parents:

Father:                                                /

Mother:                                               /

 

Brothers and Sisters (name and age):

 

(   )                                          (   )

(   )                                          (   )

(   )                                          (   )

 

Full Address of Family Home:

 

(Street)

(State or Province)__________________________

Telephone:______________________

 

 

form 3

 PERSONAL REQUEST FOR FIRST PROFESSION

(Cf. Dir 206, 217, 219; PGF, p. 335, corrected)

To Very Rev. Fr. …………………….

Major Superior of ……………….

Dear Fr. Provincial:

As I near the end of my time of testing, in fulfillment of the norms established in the Code of Canon Law and in the Directory of our Congregation, addressing you with all sincerity and respect

I DECLARE:

 

1.    That I request admission to profession knowing what I am doing, in good faith and freely, that is to say, without deceit or fraud, nor obliged to do it out of force or fear.

2.    That I have a sincere willingness to profess and remain in the Congregation until death, unless something preventing it happens to me before perpetual profession, which I do not foresee at the present time.

3.    That I have not shown myself to possess or to have concealed any excluding impediment or serious defect that would prevent my admission to profession.

4.    That I willingly accept all the obligations involved in religious life, as they are practiced or professed in this Congregation.

5.    That I do not see religious profession as a type of labor contract between the reigious and the Institute and that my efforts and services on behalf of the Congregation will be gratuitous; and that I will not be able to claim any indemnity, damages or injuries, either while I am a member of the Congregation or in the event that I leave it. On the contrary, I declare that everything I receive as recompense for my work or as a personal gift (outside of my family patrimony) I receive on behalf od the Congregation.

6.    I know and accept the Congregation’s dtermination that it will not be held liable for the moral and legal consequences of any acts I may commit against consecrated chastity.

7.    That I presently have the consciousness of being a Claretian Missionary according to the [insert priestly, diaconal or lay as the case may be] vocation.

Having made the foregoing declaration,

I REQUEST from your and your council the favor of being admitted to first religious profession in the Congregation.

On ………….., at …… in …………….

(date)         (place)     (location)

(Signature)

 

Form 4

MODEL REPORT FOR FIRST PROFESSION

(Cf. CIC 657.1; Dir 227; GPF, p. 337)

REPORT on…………………………………..

For his first prfoession

Given by………………………………………………………………………………………………………

at ………….on the…..day of………….of the year……

 

DECLARATION: In order to help the superiors to a more adequate vocational discernment, I report my perceptions of the following aspects[15]:

1.    Physical and psychological health

2.    Maturity for living the commitments of religious life

3.    Disposition for religious life, especially for living in community

4.    Most outstanding qualities

5     Criteria concerning religious and Claretian life

6.    Claretian apostolic spirituality:

• Personal and communal prayer life; sacramental life

• Service of the Word

• Cordi-Marian living

• Love for, and fidelity to, the Church

• Apostolic sense; availability

• Work abilities

• Apostolic virtues

7.    Living of the religious vows: poverty, chastity and obedience

8.    Studies; aptitude and progress

9.    Possible future in the Congregation and in the Church

10. Other observations

11. Final evaluation

(Signature)

 

Form 5

CEDING OF ADMINISTRATION OF GOODS AND DISPOSING OF THEIR USE AND USUFRUCT

(Cf. CIC 668; CC 27; Dir 72-73, 220)

       Canon 668, 1 requires that, prior to first profession, members are to cede administration of their goods to whomsoever they wish and they are freely (unless the Constitutions provide otherwise) to make dispositions concerning the use and enjoyment (usufruct) of these goods[16]. Our Constitutions and Directory also provide for a similar practice[17]. Therefore, once the novice has been admitted to profession, he should execute this formality, naming as beneficiary or beneficiaries the person or persons he prefers, within or outide his family, physical or juridical persons, including the institute itself, observing what our law has established in this regard.

It is appropriate to do this, as far as possible, in accord with the fomalities of civil law so that it will be valid under this law (i.e., it is normally done before a notary, in writing and in a public document),using proper clauses and provisions. The following form is given as an example and would be fomally adapted to the legal document that a professional may draw up:

I[18]________________________________________________, nearing my incorporation into this religious institute, manifest the firm intention of ceding the administration of all my goods, the basic title to which I retain, to[19] __________________________

 

Likewise, I determine the disposition of the use and enjoyment of them in favor of[20]_______________________________

 

This cession of administration of goods, as well as the disposition of their use and usufruct, will remain valid for as long as I am professed (that is, until I cease belonging to the institute for any reason except my death).

Signed in by my own hand in ___________________on the _____ day of ________________ in the year __________

(Signature)



     [1] Cf. Dir 201.

     [2] Cf. CIC 643.2.

     [3] Cf. Dir 199.

     [4] Cf. CIC 597.2.

     [5] Cf. CIC 597.1, 642, 643; Dir 199.

     [6] Cf. CIC 643.1.

     [7] Cf. CIC 645; Dir 200.

     [8] Cf. Dir 213.

     [9] Cf. Dir 206, 217.

     [10] Cf. CIC 652, 653.2.

     [11] Cf. Dir 227.

     [12] Cf. CC 70-71; Dir 228.

     [13] Cf. CIC 668; Dir 220.

     [14] If one prefers, one may use, in place of this sheet, the more extensive outline presented in CVD, Appendix 5, Form 3, p. 244.

     [15] All members of the community, especially the superior, formators and peers, are required to make a report on candidates for profession, especially first and perpetual profession (cf. Dir 227; GPF 377). Thus, once the request for first prfoession is made, each and every one (superior, novicemaster, comnmunity members and fellow novices) will write an individual report to help the superiors make a more adequate vocational discernment.

[16] When, for whatever reasons, there are currently no goods to cede administration of nor use and usufruct to dispose of, these juridcal acts are not made, or are postponed until such time as circumstances warrant.

[17] Cf. CC 27; Dir 72-73, 220.

[18] Full name. Other details may be added from one’s own personal identification document as well as other details that seem appropriate.

[19] To whomsoever one wishes. A simple form would be this: to my parents and, in the event of their death, to my siblings.

[20] The beneficiaries to which administration, use and usufruct are ceded may be the same or different. The same formula as before would be repeated, such as: to my parents and, in the event of their death, to my siblings.